{"id":2005302,"date":"2024-07-22T14:14:27","date_gmt":"2024-07-22T13:14:27","guid":{"rendered":"https:\/\/travel-group.uk\/?p=2005302"},"modified":"2025-07-08T18:32:09","modified_gmt":"2025-07-08T18:32:09","slug":"outsourcing-your-business-travel-bookings","status":"publish","type":"post","link":"https:\/\/travel-group.uk\/outsourcing-your-business-travel-bookings\/","title":{"rendered":"Can Outsourcing Your Business Travel Bookings Save You Money?\u00a0"},"content":{"rendered":"\r\n<p>Can outsourcing business travel bookings save you money? It sounds a bit absurd right, to pay a company of <a href=\"https:\/\/travel-group.uk\/corporate-travel-solutions\/\" target=\"_blank\" rel=\"noopener\">travel experts<\/a> to book your business travel rather than have your office manager or PA make the bookings instead. In the last few years, we saw a rise in the number of business travellers. As per a recent <a href=\"https:\/\/www.morganstanley.com\/ideas\/business-travel-trends-2023-outlook#:~:text=More%20than%20two%2Dthirds%20(68,with%2023%25%20of%20big%20firms.\" target=\"_blank\" rel=\"noopener\">report by Morgan Stanley<\/a>, the number is expected to increase in the coming years. However, in such a fast-paced business environment, companies may find it challenging to make business travel arrangements for their employees.<\/p>\r\n<p>Corporate travellers need to have certain travel requirements fulfilled as their needs are not the same as someone travelling for leisure. This then means that finance managers and corporate executives need to have accurate financial statements. It all must be done quickly and effectively.<\/p>\r\n<p>Fortunately, outsourcing business travel arrangements is not only easy but smart. As some companies employ several people who travel, it becomes especially cost-effective to outsource your business travel as one travel agency can handle the full account, it stands to reason that a company may end up realizing cost savings by using a travel management service. Some drawbacks have to be considered but for many, if not most companies, outsourcing travel management is the right business option.<\/p>\r\n<p><span data-preserver-spaces=\"true\">Outsourcing your business travel bookings can save your company money as well as time. Having a <a href=\"https:\/\/travel-group.uk\/\" target=\"_blank\" rel=\"noopener\">travel management company<\/a> handle your business trips for you can be highly beneficial.<\/span><\/p>\r\n<p><span data-preserver-spaces=\"true\">A business travel agency like <a href=\"https:\/\/travel-group.uk\/\" target=\"_blank\" rel=\"noopener\">The Travel Group<\/a> manages all elements of business travel for businesses.\u00a0<\/span><\/p>\r\n<h2><strong><span data-preserver-spaces=\"true\">They perform the following functions:<\/span><\/strong><span data-preserver-spaces=\"true\">\u00a0<\/span><\/h2>\r\n<ul>\r\n<li><span data-preserver-spaces=\"true\">Make travel arrangements such as cruises, rental vehicles, flights and hotels. They also negotiate cost reductions with travel suppliers to get their clients the best <\/span><span data-preserver-spaces=\"true\">available<\/span><span data-preserver-spaces=\"true\"> rates.\u00a0<\/span><\/li>\r\n<\/ul>\r\n<ul>\r\n<li><span data-preserver-spaces=\"true\">The Travel Group assists companies in tracking travel expenses. <\/span><span data-preserver-spaces=\"true\">This<\/span> <span data-preserver-spaces=\"true\">assists<\/span><span data-preserver-spaces=\"true\"> the company in staying under its trip budget and documenting all <\/span><span data-preserver-spaces=\"true\">expenses<\/span><span data-preserver-spaces=\"true\">.\u00a0<\/span><\/li>\r\n<\/ul>\r\n<ul>\r\n<li><span data-preserver-spaces=\"true\">Assist <\/span><span data-preserver-spaces=\"true\">organizations<\/span><span data-preserver-spaces=\"true\"> in adhering to travel rules. <\/span><span data-preserver-spaces=\"true\">This<\/span><span data-preserver-spaces=\"true\"> can entail <\/span><span data-preserver-spaces=\"true\">making sure<\/span><span data-preserver-spaces=\"true\"> business travellers have the <\/span><span data-preserver-spaces=\"true\">right<\/span><span data-preserver-spaces=\"true\"> visas and permits<\/span><span data-preserver-spaces=\"true\">, as well as<\/span><span data-preserver-spaces=\"true\"> being informed of local laws and customs.<\/span><span data-preserver-spaces=\"true\">\u00a0<\/span><\/li>\r\n<\/ul>\r\n<ul>\r\n<li><span data-preserver-spaces=\"true\">Support businesses and their employees with travel advice and assistance. <\/span><span data-preserver-spaces=\"true\">These details are handled by a business travel consultant.<\/span><\/li>\r\n<\/ul>\r\n<h2><span data-preserver-spaces=\"true\">Benefits of corporate travel management services:\u00a0<\/span><\/h2>\r\n<p><strong><span data-preserver-spaces=\"true\">1. Seamless booking process:\u00a0<\/span><\/strong><span data-preserver-spaces=\"true\">\u00a0<\/span><\/p>\r\n<p><span data-preserver-spaces=\"true\">\u00a0<\/span><span data-preserver-spaces=\"true\">One of the <\/span><span data-preserver-spaces=\"true\">major<\/span><span data-preserver-spaces=\"true\"> issues that most companies face is the complexities in the booking process. <\/span><span data-preserver-spaces=\"true\">It can be very daunting to book different flights, hotels, rental cabs <\/span><span data-preserver-spaces=\"true\">etc.<\/span> <span data-preserver-spaces=\"true\">for<\/span> <span data-preserver-spaces=\"true\">different<\/span><span data-preserver-spaces=\"true\"> employees with various destinations and itineraries.<\/span><span data-preserver-spaces=\"true\"> Additionally, a lot of time <\/span><span data-preserver-spaces=\"true\">is spent<\/span><span data-preserver-spaces=\"true\"> browsing through various third-party websites to choose the best and most cost-effective travel options, and any last-minute cancellations or changes in their business travel plan can make the process more difficult.\u00a0<\/span><\/p>\r\n<p><span data-preserver-spaces=\"true\">By outsourcing your business travel arrangements to the Travel Group, you do not have to worry about any booking complexities as they handle all aspects for you.\u00a0<\/span><\/p>\r\n<p><strong><span data-preserver-spaces=\"true\">2. 24\/7 Business Travel Support:<\/span><\/strong><\/p>\r\n<p><span data-preserver-spaces=\"true\">Your traveller&#8217;s well-being and safety on a business trip is <\/span><span data-preserver-spaces=\"true\">a high priority for us<\/span><span data-preserver-spaces=\"true\">.<\/span><span data-preserver-spaces=\"true\"> Travellers may encounter <\/span><span data-preserver-spaces=\"true\">situations such as<\/span><span data-preserver-spaces=\"true\"> natural disasters, <\/span><span data-preserver-spaces=\"true\">being stranded<\/span><span data-preserver-spaces=\"true\"> in an airport or a city due to a global pandemic, political unrest or loss of baggage. In these situations, travel managers must provide them with business travel support. However, assisting can be difficult during such <\/span><span data-preserver-spaces=\"true\">situations<\/span><span data-preserver-spaces=\"true\"> because of variations in time zones, weekends or after-work hours. <\/span><\/p>\r\n<p><span data-preserver-spaces=\"true\">Through outsourcing your business travel <\/span><span data-preserver-spaces=\"true\">management<\/span><span data-preserver-spaces=\"true\"> you can overcome these issues. A travel management company provides round-the-clock travel assistance to your employees in case of such emergencies. The Travel Group possesses a skilled and committed workforce that can assist your employees in handling unexpected circumstances.\u00a0<\/span><\/p>\r\n<p><strong><span data-preserver-spaces=\"true\">3. Travel policy compliance.\u00a0<\/span><\/strong><\/p>\r\n<p><span data-preserver-spaces=\"true\">Travel policy violations are among the most common problems that travel managers and companies face. Employees violate travel policy for various reasons. <\/span><\/p>\r\n<p><span data-preserver-spaces=\"true\">By outsourcing your business travel management, you can ensure travel policy compliance. With the help of software, your business travellers can get real-time visibility of the travel policy. <\/span><span data-preserver-spaces=\"true\">This<\/span><span data-preserver-spaces=\"true\"> prevents them from making any out-of-policy bookings or expenses. Additionally, business travellers and approvers <\/span><span data-preserver-spaces=\"true\">are <\/span><span data-preserver-spaces=\"true\">instantly<\/span><span data-preserver-spaces=\"true\"> notified<\/span><span data-preserver-spaces=\"true\"> if any out-of-policy bookings <\/span><span data-preserver-spaces=\"true\">are made<\/span><span data-preserver-spaces=\"true\">. This way, travel managers don&#8217;t have to keep a check on any policy violations.\u00a0<\/span><\/p>\r\n<p><strong><span data-preserver-spaces=\"true\">4. Cost <\/span><span data-preserver-spaces=\"true\">optimisation<\/span><span data-preserver-spaces=\"true\">.\u00a0<\/span><\/strong><\/p>\r\n<p><span data-preserver-spaces=\"true\">Optimising<\/span><span data-preserver-spaces=\"true\"> business travel costs is another major challenge <\/span><span data-preserver-spaces=\"true\">that companies<\/span><span data-preserver-spaces=\"true\"> and travel managers face. Corporate travel management services can assist <\/span><span data-preserver-spaces=\"true\">organizations<\/span><span data-preserver-spaces=\"true\"> in saving money on travel expenses by negotiating discounts with travel providers, tracking expenses and providing cost-cutting advice.\u00a0<\/span><\/p>\r\n<p><span data-preserver-spaces=\"true\">To guarantee the <\/span><span data-preserver-spaces=\"true\">greatest<\/span><span data-preserver-spaces=\"true\"> level of convenience for your travellers. The <\/span><span data-preserver-spaces=\"true\">specialized<\/span><span data-preserver-spaces=\"true\"> corporate travel management service keeps complete profiles on these systems<\/span><span data-preserver-spaces=\"true\">. Which<\/span> <span data-preserver-spaces=\"true\">are instantly imported<\/span><span data-preserver-spaces=\"true\"> into all your bookings. Your travel policy is kept up to date and is always adhered to.\u00a0<\/span><\/p>\r\n<p><span data-preserver-spaces=\"true\">As a full-service provider option for corporate travel for companies of all sizes, <\/span><span data-preserver-spaces=\"true\">any travel budget can <\/span><span data-preserver-spaces=\"true\">be <\/span><span data-preserver-spaces=\"true\">maximized<\/span><span data-preserver-spaces=\"true\"> by <a href=\"https:\/\/travel-group.uk\/\" target=\"_blank\" rel=\"noopener\">The Travel Group<\/a><\/span><span data-preserver-spaces=\"true\">.<\/span><span data-preserver-spaces=\"true\"> We are committed to providing <\/span><span data-preserver-spaces=\"true\">specialized<\/span><span data-preserver-spaces=\"true\"> business travel options.\u00a0<\/span><\/p>\r\n<p><span data-preserver-spaces=\"true\">They assist businesses in planning business trips, managing travel needs and providing <\/span><span data-preserver-spaces=\"true\">useful<\/span><span data-preserver-spaces=\"true\"> information about hotels and other essential travel <\/span><span data-preserver-spaces=\"true\">facilities. Read our article: <a href=\"https:\/\/travel-group.uk\/business-travel-agency-what-can-they-do-for-you\/\" target=\"_blank\" rel=\"noopener\">Business Travel Agency \u2013 What can they do for you?<\/a> to find out more.\u00a0<\/span><\/p>\r\n<div class=\"elementor-element elementor-element-476ea69 e-con-full e-flex magic-button-disabled-no e-con e-child\" data-id=\"476ea69\" data-element_type=\"container\" data-settings=\"{&quot;content_width&quot;:&quot;full&quot;,&quot;container_type&quot;:&quot;flex&quot;}\">\r\n<div class=\"elementor-element elementor-element-c7ca633 elementor-widget elementor-widget-theme-post-content\" data-id=\"c7ca633\" data-element_type=\"widget\" data-widget_type=\"theme-post-content.default\">\r\n<div class=\"elementor-widget-container\">\r\n<div class=\"elementor elementor-2004219\" data-elementor-type=\"wp-post\" data-elementor-id=\"2004219\" data-elementor-post-type=\"post\">\r\n<div class=\"elementor-element elementor-element-5a88526b e-flex e-con-boxed magic-button-disabled-no e-con e-parent\" data-id=\"5a88526b\" data-element_type=\"container\" data-settings=\"{&quot;container_type&quot;:&quot;flex&quot;,&quot;content_width&quot;:&quot;boxed&quot;}\" data-core-v316-plus=\"true\">\r\n<div class=\"e-con-inner\">\r\n<div class=\"elementor-element elementor-element-6ece2050 elementor-widget elementor-widget-text-editor\" data-id=\"6ece2050\" data-element_type=\"widget\" data-widget_type=\"text-editor.default\">\r\n<div class=\"elementor-widget-container\">\r\n<p><span data-preserver-spaces=\"true\">We have reasoned and given a few positives <\/span><span data-preserver-spaces=\"true\">but<\/span><span data-preserver-spaces=\"true\"> most people would like to see facts <\/span><span data-preserver-spaces=\"true\">and<\/span><span data-preserver-spaces=\"true\"> so we investigated if booking through a Travel Management company saves you money:\u00a0\u00a0<\/span><\/p>\r\n<p><span data-preserver-spaces=\"true\">\u00a0<\/span><span data-preserver-spaces=\"true\">Let&#8217;s see:\u00a0\u00a0<\/span><\/p>\r\n<p><strong>1. Problem: Lots of admin for the internal team.\u00a0<\/strong><\/p>\r\n<p><span data-preserver-spaces=\"true\">Solution: Let a travel expert do it.\u00a0<\/span><\/p>\r\n<p><span data-preserver-spaces=\"true\">Saving opportunities:\u00a0<\/span><\/p>\r\n<ul>\r\n<li><span data-preserver-spaces=\"true\">Financial savings equivalent to. 8.5 full-time staff members.\u00a0<\/span><\/li>\r\n<li><span data-preserver-spaces=\"true\">Your existing staff will get time back in their day to focus on other tasks.\u00a0<\/span><\/li>\r\n<li><span data-preserver-spaces=\"true\">Less stress for everyone. <\/span><\/li>\r\n<\/ul>\r\n<p><strong>2. Problem: Outdated manual processes.\u00a0<\/strong><\/p>\r\n<p><span data-preserver-spaces=\"true\">Solution: Self-service portal for travel requests. <\/span><span data-preserver-spaces=\"true\">Automated<\/span><span data-preserver-spaces=\"true\"> invoice entry with coding, automated approval e-mail trigger to request travel approval.\u00a0<\/span><\/p>\r\n<p><span data-preserver-spaces=\"true\">Saving opportunities:\u00a0<\/span><\/p>\r\n<ul>\r\n<li><span data-preserver-spaces=\"true\">Time saved for everyone from your finance team to the travellers themselves\u00a0\u00a0<\/span><\/li>\r\n<li><span data-preserver-spaces=\"true\">Fewer financial mistakes for invoices <\/span><span data-preserver-spaces=\"true\">being missed<\/span><span data-preserver-spaces=\"true\"> or trips not approved in time.\u00a0<\/span><\/li>\r\n<\/ul>\r\n<p><strong>\u00a03. Problem: Inconsistency in process across regions.\u00a0<\/strong><\/p>\r\n<p><span data-preserver-spaces=\"true\">Solution: New consistent process in all regions, including one company-approved travel management company.\u00a0<\/span><\/p>\r\n<p><span data-preserver-spaces=\"true\">Saving opportunity:\u00a0\u00a0<\/span><\/p>\r\n<ul>\r\n<li><span data-preserver-spaces=\"true\">One process to adhere to and communicate. This results in quicker understanding and time freed up.\u00a0<\/span><\/li>\r\n<li><span data-preserver-spaces=\"true\">With everyone booking with one company, reviewing all company travel, spending and budget in one place.\u00a0<\/span><\/li>\r\n<\/ul>\r\n<p><span data-preserver-spaces=\"true\"><strong>4. Problem: Missed information from invoices.<\/strong>\u00a0<\/span><\/p>\r\n<p><span data-preserver-spaces=\"true\">Solution:<\/span><span data-preserver-spaces=\"true\"> Configure an online tool to set up mandatory fields before <\/span><span data-preserver-spaces=\"true\">trips <\/span><span data-preserver-spaces=\"true\">are booked<\/span><span data-preserver-spaces=\"true\">.\u00a0<\/span><\/p>\r\n<p><span data-preserver-spaces=\"true\">Saving opportunities:<\/span><span data-preserver-spaces=\"true\"> If bookings are all made through the same channel <\/span><span data-preserver-spaces=\"true\">consistently<\/span><span data-preserver-spaces=\"true\">, the team can quickly see travel rates per person.<\/span><span data-preserver-spaces=\"true\">\u00a0<\/span><\/p>\r\n<p><span data-preserver-spaces=\"true\">\u00a0<\/span><span data-preserver-spaces=\"true\">We invite you to join us on this journey to provide an evolving business travel experience where there is no limit to delivering service and helping our clients succeed in what they do through their travel.\u00a0Book a <a href=\"https:\/\/travel-group.uk\/travel-assessment\/\" target=\"_blank\" rel=\"noopener\">free travel assessment <\/a>and see what <a href=\"https:\/\/travel-group.uk\/\" target=\"_blank\" rel=\"noopener\">The Travel Group<\/a> can do for you and your business travel. Want to know more about how a business travel agency can save you money, then read this article <\/span><a href=\"https:\/\/travel-group.uk\/7-ways-a-travel-management-company-can-save-your-business-money\/\" target=\"_blank\" rel=\"noopener\"><span data-preserver-spaces=\"true\">7 Ways a Travel Management Company Can Save Your Business Money <\/span><\/a><\/p>\r\n<\/div>\r\n<\/div>\r\n<\/div>\r\n<\/div>\r\n<\/div>\r\n<\/div>\r\n<\/div>\r\n<\/div>","protected":false},"excerpt":{"rendered":"","protected":false},"author":2,"featured_media":3006504,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"content-type":"","footnotes":""},"categories":[5],"tags":[],"class_list":["post-2005302","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-travel-guide"],"_links":{"self":[{"href":"https:\/\/travel-group.uk\/wp-json\/wp\/v2\/posts\/2005302","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/travel-group.uk\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/travel-group.uk\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/travel-group.uk\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/travel-group.uk\/wp-json\/wp\/v2\/comments?post=2005302"}],"version-history":[{"count":2,"href":"https:\/\/travel-group.uk\/wp-json\/wp\/v2\/posts\/2005302\/revisions"}],"predecessor-version":[{"id":3006505,"href":"https:\/\/travel-group.uk\/wp-json\/wp\/v2\/posts\/2005302\/revisions\/3006505"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/travel-group.uk\/wp-json\/wp\/v2\/media\/3006504"}],"wp:attachment":[{"href":"https:\/\/travel-group.uk\/wp-json\/wp\/v2\/media?parent=2005302"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/travel-group.uk\/wp-json\/wp\/v2\/categories?post=2005302"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/travel-group.uk\/wp-json\/wp\/v2\/tags?post=2005302"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}